SCANZ Committee Meeting, 8pm NZDST/6pm AEDT Sunday 12 February Agenda 1. Rotation of offices. The reins of unbridled power shift from hand to hand. - Offices transfered. - Secretary to notify pegasus. Action: Richard and Scott to forward their details to David to sort. 2. Previous minutes - Accepted 3. Bullying Policy (& code of conduct) - progress report - Scott to investigate rolling them together. He notes that the CoC and Bullying policy - Jeremy; SCAA B&H has mundane law requirements? - Jeremy; do US policies flow cascade in the absence of local policies? This may be a reason not to roll them into one. Action: Scott check affiliation agreement as to whether US policies flow down in the absence of a NZ 4. Paypal account - update from Trent. Trent: he has circulated washup summary (receipt acknowledged by committee). He anticipates we will use this again for the Midwinter coronation. Trent: he questions whether, if he's acting as gate coordinator for MC, will it be a conflict of interest / financial risk if he is also the PayPal administrator Richard: Thanks to Trent for his work with PayPal, especially in light of their rather poorly timed review. Action: trent will create HowTo guide for other groups for using PayPal for event bookings 5. Event management - Jeremy to advise any developments Jeremy: No significant process Scott: hold over for future 6. Officer email accounts – anything further here? Jeremy: NZ email accounts are on a different server (on the NZ server), and are capable of holding a mailbox, rather than just forwarding. Richard: How can we use things through e.g., gmail? David: I can walk people through, if required. Trent: there is a gotcha as far as the way sent emails present to recipients. Not a dealbreaker, but something to be arware of. Action: David to help Richard and Scott get set up 7. Privacy - update from Richard. Richard: Has received feedback from Scott. David hasn't responded. Action: David to provide feedback. 8. Children's Policy - update from Richard Richard: Still a work in progress. Expecting to deliver next meeting 9. R&D proceedings for Sean Clemenger – Final discussion Richard: No mail received. SCAA and SCA(US) notified, and acknowledgements received. Should we Beth: I need to know. David: How is it recorded in the registrar app? Beth: His membership is cancelled, and his record has a note saying he's been R&Ded. Richard: Do we need a publicly accessible list? David: no, as long as we have have solid institutional knowledge. Scott: I believe we do have such knowledge. Jeremy: In principle, any visiting american should be checked against the big book of banishments, before being allowed to play. But that seems unduely hard. Richard: What if a low-profile, but banished, US person came over and joined (as a paying, or event member)? <some discussion of this: consensus is we'll deal with this if it ever happens. Scott: Item can be finalised. 10. Pegasus advertising - Update from Jeremy re: paid advertising Jeremy: SCAA board has lost track of this. Don't have a yes/no question for this. Action: Jeremy to chase this some more 11. SCANZ discussion / consultation email list - would it be worth creating an email list for soliciting discussion / consultation from members? Can anyone see pros/cons of this as an idea? Scott: publishing via broadcast announce David: Name suggestion: consultation@sca.org.nz; I believe it should be explicitly framed as a list owned by the committee for consultation, not a general purpose discussion list Trent: would a forum be more appropriate than a list? Richard: probably not: given this is likely to be low-traffic, and there'd be the risk of people missing important stuff. Scott: Code of Conduct redrafting Action: David to organise set up and circulate announcement email for approval, and then broadcast by Beth 12. General Business Trent: Readd Peter's excess money issue to the agenda. - David: Sorry: it fell off due to human error. I'll readd. Beth: Printer provided to registrar by SCANZ is dying. Could get a colour inkjet for $50 or b&w laser for $78 Jeremy: do you need colour? Scott: Give us a colour and a b&w option cost, for laser printers; don't bother with inkjet. Action: Beth to proovide costs for option. Trnet: no responses for replacement treasurer. Scott: next meeting 12th March. 8pm NZDT _______________________________________________ Committee mailing list Committee@sca.org.nz http://www.sca.org.nz/mailman/listinfo/committee