SCANZ Committee Meeting, 8pm NZDST/6pm AEDT  9 July

Meeting opened: 8:05
Present: Scott, David, Beth, Jeremy
Apologies: Richard

Agenda

1. Previous minutes
- Accepted unanimously

2. GST registration for Southron Gaard.
- Scott: looks like organisation for this is beginning effectively.
- Aveline is leading the charge effectively.
- Committee should ensure that we reiterate offers of help.
- SG considering engaging a consultant accountant for advice. Committee believes that this is an excellent plan, though the quality of the answers will depend on the quality of our questions

3. Bullying Policy - progress report
- Scott: bullying / CoC - publishing for consultation/comment

4. Paypal account - update from Trent.
- Trent; awaiting Richard completing form for PayPal. 
Action: Trent to follow up with Richard 

5. Officer email accounts
- Holding over as reminder

6. Privacy - update from Richard.
- Scott: Richard sent out draft copy tonight. 
- Scott: Our publishing policy has a large overlap with the privacy policy; review for overlap.
- Jeremy: Privacy policy as written appears to be talking about two different things; in part, the behaviour of officers of the organisation, and then, in the photography section, it starts to talk about behaviour of attendees, regardless of membership status. Perhaps trim the photography section?

7. Pegasus advertising
- Jeremy: Will follow up with chronicler regarding this.

8. SCANZ excess funds management
- Eclipsed by GST stuff this month.
- We will likely be pouring some of these funds into the GST management solution, whatever it is.
- David: will put together proposal for CF storage.

9. Posting of agendas / minutes online - resolution of our backlog
- Ongoing.

10. Replacement of treasurer - update from Trent
- Trent: Handover process is ongoing. 
- Holding off setting a firm handover date until there is a clear plan around GST.
- Invite will be extended to Will for the next meeting.

11. Policy for criminal convictions of members (present members and intended members)
- David: The purpose of the discussion is to set some kind of parameters for evaluation of cases in advance, so that there is no blurring of motives between the general or the specific.
- Scott: it feels like there are three boxes; crimes where the correct response from us is R&D, ones where the person will have rights or responsibility revoked for the duration of their punishment, and those where the committee doesn't have a protective interest.
- David: I will have an attempt to put something in writing around an policy.

12. General Business
- Nil

Meeting closed: 8:47

Next meeting August 13