SCANZ Committee Meeting, 8pm NZDST/6pm AEDT  Originally scheduled for Sunday 11 June

Meeting opened: 8:06
Present: Scott, Richard, David, Beth, Trent
Appologies: Jeremy

Agenda

1. Previous minutes
- accepted unanimously

2. Bullying Policy - progress report
- Joined in with CoC.
Motion: Post to site for official comment. seconded Scott, passed unanimously 

3. Paypal account - update from Trent.
- Scott to supply authorising letter to Trent.
Action on Scott for this.

4. Officer email accounts
- Still as is has been. We will get together in our own time.
- Leaving on the agenda as a reminder.

5. Privacy - update from Richard.
- Posted to site.
-Beth: feedback received 
  - 3x "that seems sensible", or equivalent.
  - One more detailed item, which Beth will forward to the committee

6. Pegasus advertising 
- Held over in Jeremy's absence

7. SCANZ excess funds management
- Discussion ongoing
- David looking to put together a proposal for additional storage at CF site

8. Posting of agendas / minutes online - resolution of our backlog
- David has his backlog to resolve. 
- Scott is supplying typo-corrected versions of his backlog to David

9. Replacement of treasurer - update from Trent
- Will is taking over from Trent. 
- End of financial year activities have slowed down the transfer.
- Trent: Do we need to rearrange signatories? Current sigs Trent, Beth, Richard, Bill (deputy kindom exchequer), plus one other

10. General Business
 - GST registration
  - We have a letter of from IRD granting an exemption for us to treat our groups separately for GST purposes. This dates from 2004. Trent to contact IRD and confirm that this exemption still holds
  - Re: handling of CF 
   - We are not comfortable with doing any sort of part dodges where SCANZ covers site hire.
   - We are comfortable with e.g., spinning up a separate group to handle CF, but this would need to have an expected lifespan long enough to justify the effort
   - Such a group could be either a SCANZ subcommittee, or an actual spun up shire. There are pros and cons of each.

Meeting closed 8:50pm

Next meeting 9 July