SCANZ Committee Meeting, 8pm NZDST/6pm AEDT Sunday 12 March Meeting opened: 8:04pm Present: David, Scott, Richard, Beth, Trent (late due to technical difficulties). Apologies: Jeremy (reported / raised questions via email) Agenda 1. Previous minutes - Accepted, subject to amendments made via email. 2. Update of officer details in Pegasus - David: Still pending. Action: David to complete. 3. Bullying Policy - progress report - Scott: only corpora flows through from the US, not policy. We are therefore free to make our own policy. Should we thin it down and incorporate it into the code of conduct. - David: Suggest we either thin it down and combine, or fatten it up and add procedure. Action: Scott to look at thining down and combining with CoC. 4. Paypal account - update from Trent. - Trent: yet to be approached by midwinter steward regarding this. Action; Trent to approach Midwinter stewards. 5. Event management - Jeremy to advise any developments Scott; This is in abeyance for the moment. Suggest we take this offline until we see some activity. 6. Officer email accounts Scott, David and Richard to make a time to sort this out 7. Privacy - update from Richard. Scott and David both happy with it. Action: Richard to post to website and announce as a draft policy to membership 8. Children's Policy - update from Richard Richard: have checked revised legislation. Our current policy appears to be in compliance with the revised legislation. However, as a second issue, is the policy necessary, and adding value? General discussion: The policy is not superfluous / worthless. Issue closed. 9. Pegasus advertising - Update from Jeremy re: paid advertising Jeremy (via email): the SCAA Board were meant to talk about this Monday, but I don't know if they did. I was in hospital at the time Issue held over 10. SCANZ excess funds managment Once we get the consultation list up and populated, this would be a good maiden issue. 11. SCANZ discussion / consultation email list - follow up David; The list is up and running. We need to put something out to the membership to let them know that it exists. Action: David to get the list added to the SCANZ page. Beth to send out broadcast announcement 12. Posting of agendas / minutes online; we're in arrears. Scott: agreed. We need to publish agenda one week before meeting, per the rules. David: how should we be publishing the agenda? Action: Scott to clear backlog to handover of Secretaryship, and David to keep up to date. 13. Replacement printer for Registrar Beth: B&W laser for $90-$140 (5 in this range). Colour between $150-$250 (4 in this range). David: check on price of consumables; toner has become pretty expensive. Richard: Happy for any of those Approved up to $250. Moved Richard, seconded Scott, passed unanimously. Beth okay to buy and be reimbursed. 14. Replacement of treasurer Trent: Still no applications via email. One verbal offer at Canterbury Faire, which I will follow up. Beth: Have been approached by a couple of people with tentative interest. Beth has directed these to Trent. Action: Trent to send out another reminder email. 15. General Business Jeremy(via email): Can I double-check on the status of the health and safety policy, which was floating around in draft a couple of months ago. Is it about to go to commentary? Scott: I don't believe we have one? Richard: Agreed - perhaps he's thinking of the Bullying policy. Issue held over until Jeremy present. Meeting closed: 8:39pm Next meeting: Scott: next meeting 9th April 8pm NZDT / 6pm AEDT