SCANZ Committee Meeting, 8pm NZDST/6pm AEDT Originally scheduled for Sunday 14 May; Moved to Monday 15 May Meeting opened: 8:00 Present: Richard, David, Trent, Jeremy, Scott, Beth Agenda 1. Previous minutes - Accepted unanimously 2. Bullying Policy - progress report - Folded into Code of conduct. - Scott sent out to committee 9th of April - Richard and David to read and offer comment 3. Paypal account - update from Trent. - Working on setting up account side for Cluain ahead of Coronation - Action on Scott to action 4. Officer email accounts - Ongoing. - Actions on committee to action 5. Privacy - update from Richard. - Awaiting on draft policy to be uploaded to SCANZ website. - Draft of notification email ready to go out to membership once draft policy is online - No feedback from SCA ltd Australia to date, per Jeremy 6. Pegasus advertising - Update from Jeremy re: paid advertising - current proposal re paid advertising: - Pricing - member $5/ quarter page ad - nonmember $20/ quarter page ad discount for extended runs - Open question from Pegasus ed as to has discretion to refuse ads at odds to the spirit of the publication - Question raised; which currency for pricing. - suggestion that it should be the currency of the country the ad is originating from Motion: Pegasus editor should have editorial discretion over advertising content. Carried unanimously Motion: ScANZ accepts the proposed schedule of fees, fees to be paid in the currency of the advertiser. Carried unanimously 7. SCANZ excess funds management - There is a discussion on the consultation list; David needs to stir the pot a bit more. - Trent raised question of where funds from Pegasus advertising should be allocated. 8. Posting of agendas / minutes online - resolution of our backlog - Action on David to get his backlog online. - Scott fixing typos in his prior to posting - David questioned distribution of agendas. All happy for them to be distributed in the first instance, rather than after checking by committee 9. Replacement of treasurer - One applicant; the other previously interested party has dropped out of consideration. - Applicant is Max MKA Will - Discussion of him as potential applicant Motion: Accept Will as applicant for SCANZ treasurer. Moved Scott. Carried unanimously. Motion: The committee thanks Trent for his extended term of service as treasurer. Moved Richard. Carried unanimously. Action: Trent to contact Will and arrange transition. 10. Status of health and safety policy - can Jeremy please confirm what his query was? - Jeremy: query no longer relevant. - Item dropped 11. General Business - There is a proposal to put a second storage container onto the CF site. - SG council raised the question of SCANZ to contribute money towards this. - question - Is enough of the membership going to derive benefit from this to justify expenditure? - Things that are going to benefit all of the membership are very hard to come by. - Better to encourage other people to suggest things that they could benefit from - Committee are supportive of this in principle. - More detail would be required to make a formal committment. - At the moment the proposal is amorphous. Motion: The committee invites a concrete proposal from its members as to the purchasing and running of the container. Carried unanimously. Next meeting: 11th June. 8pm NZDST/6pm AEDT Meeting closed 8:49