Equestrian Draft:Structure Of The Marshallate

See notes

heading needed

1. Figure 1 outlines the hierarchy of the Lochac Marshallate, with reporting lines to official SCA bodies.

   Need version that includes KEO also reporting to SEO and SEO reporting to SM. Update to Society Marshal, not Society Earl Marshal

2. Figure 2 provides context to the roles and responsibilities of the equestrian marshallate in Lochac.

   Who is the Lochac Equestrian Activities Marshal in relation to the Kingdom Equestrian Officer? Are they the same person?

3. Table 1 summarises the roles and responsibilities of the equestrian marshallate, with specific reference to whom may authorise whom.

   Half is other things they can do

Table 1: Summary of roles and responsibilities of the marshallate, while providing context to who may authorise whom

Activities	Authorised rider	Equestrian marshal	Equestrian Senior Marshal
Authorise riders	No	No	Yes
Authorise equestrian marshals	No	No	Yes
Authorise equestrian senior marshals	No	No	Yes
Be equestrian marshal-in-charge of an event	No	Yes	Yes
Inspect equipment and tack	under supervision by an equestrian marshal This functionally means that the supervisor is responsible	Yes	Yes
Field marshal	under supervision Field marshals are supervising the activity, so this reduces the number of people available to actually watch the activity. They could field marshal but not be responsible marshal, in the same way that armoured combatants and fencers can?	Yes	Yes

Reorder these for relevance to most people first

Society Equestrian Officer

1. There shall be a Society Equestrian Officer to coordinate equestrian activities and maintain a handbook of regulations with the agreement of the governing body within the SCA. The Society Equestrian Officer is a deputy marshal to the Society Earl Marshal.

   We're definitely not setting Society rules in our kingdom handbook!

   The Society Equestrian Officer coordinates equestrian activities throughout the Society. They maintain the rules and regulations that apply to equestrian and related activities Society-wide. The Society Equestrian Officer is a deputy of the Society Marshal. (get list of responsibilities/wording from Arabella)

2. The Society Equestrian Officer shall oversee the Kingdom Equestrian Officer.

   The Society Equestrian Officer oversees the Kingdom Equestrian Officer. What do we mean by oversee?

3. The Society Equestrian Officer shall have the authority to investigate and address incidents involving equestrian activities within the Society. This authority includes the right to sanction individuals who engage in inappropriate behaviour, up to and including the removal of equestrian authorisations.

   The Society Equestrian Officer has the authority to investigate and address incidents involving equestrian activities within the Society. This authority includes the right to sanction individuals who engage in inappropriate behaviour, up to and including the removal of equestrian authorisations.

4. The Society Equestrian Officer shall have the authority to warrant deputies to assist in conducting equestrian activities. Their authority will be as determined by the Society Equestrian Officer, and may include serving as equestrian marshals. Upon the appointment of a new Society Equestrian Officer all existing deputy warrants will terminate.

   The Society Equestrian Officer can warrant deputies to assist in conducting equestrian activities in the Society, such as Society-led programmes. Those warrants expire at the end of the Society Equestrian Officer's term.

Kingdom Earl Marshal

Reference to AC rules not recommended for this

1. The Kingdom Earl Marshal is responsible for overseeing all combat-related activities in Lochac.
2. They are appointed by the Crown.
3. They must be a member of the SCA or its affiliates.
4. They must be a senior marshal (or equivalent) in at least one of the following fields: equestrian, armoured combat, or rapier.

   Put discipline for this handbook first :)

5. The Kingdom Earl Marshal must have deputies with responsibility for any combat-related activities for which they are not themselves a senior marshal (or equivalent). They may have warranted deputies for other areas (e.g. a Kingdom Earl Marshal who is a senior marshal for both armoured combat and an authorising fencing marshal may still choose to have deputies for one, or both, of those areas).

   The Kingdom Earl Marshal must have deputies with responsibility for any martial activities for which they are not themselves an authorising marshal for. They may have warranted deputies for other areas (e.g. a Kingdom Earl Marshal who is both a senior marshal for armoured combat and an authorising fencing marshal may still choose to have deputies for one, or both, of those areas).

6. In addition to their warranted deputies, the Kingdom Earl Marshal may appoint other deputies for various purposes as they see fit, e.g. running test programs, maintaining handbooks, or maintaining the Marshallate website.

   The others also need to be warranted...

7. The Kingdom Earl Marshal must appoint a deputy within six months of assuming office, capable of assuming the office in case of emergency.

Kingdom Equestrian Officer

1. The Kingdom Equestrian Officer is a deputy of the Kingdom Earl Marshal and is responsible for overseeing all equestrian activities in Lochac.
2. They are appointed by the Kingdom Earl Marshal for a two-year term, as described in Kingdom Law. This appointment should consider the individual’s experience and familiarity with equestrian activities within the Society.
3. They must be a Equestrian Senior Marshal, and must be a member of the SCA or its affiliates.
4. The duties of the Kingdom Equestrian Officer include:
   1. Managing the kingdom equestrian marshallate and oversight of equestrian activities within the kingdom.
   2. Authority to investigate and address accidents and incidents involving equestrian activities within the kingdom.

      Investigating, addressing and reporting on accidents and incidents involving equestrian activities within the kingdom.

   3. The right to sanction individuals who engage in inappropriate behaviour, up to and including the removal of equestrian authorisations.

      Sanctioning individuals who engage in inappropriate behaviour, up to and including the removal of equestrian authorisations.

   4. Reporting as follows:

      Reporting quarterly on the state of equestrian activities in Lochac to the Kingdom Earl Marshal and Society Equestrian Officer.

      1. Quarterly reports

         Move to a section on reporting

         1. The Kingdom Equestrian Officer must generate, at minimum, quarterly reports on equestrian activities to the Kingdom Earl Marshal with a collateral report to the Society Equestrian Officer.

            The Kingdom Equestrian Officer must report quarterly on equestrian activities within Lochac to the Kingdom Earl Marshal and the Society Equestrian Marshal.

         2. Quarterly reports are due to the Society Equestrian Officer on 1 March (1st quarter), 1 June (2nd quarter), 1 September (3rd quarter), and 1 December (4th quarter) of each year.

            Quarterly reports are due to the Kingdom Earl Marshal on insert dates here, and to the Society Equestrian Officer on the first of March (1st quarter), June (2nd quarter), September (3rd quarter), and December (4th quarter).

      2. Accident reports Move this section - accident reporting is a responsibility for all MICs
         1. In the event of an injury to a person or animal, requiring medical attention, occurring at an SCA-sponsored equestrian activity, the Kingdom Equestrian Officer will make a report (verbally if permissible) to the Kingdom Earl Marshal, Kingdom Seneschal and the Society Equestrian Officer immediately, followed by a written report to the same within 72 hours delineating the circumstances of the accident.

            SEO immediately? they are on the other side of the planet! as soon as practical? practical instead of permissable.

         2. For reporting purposes, accidents are when medical attention is required (by a person or an animal), and incidents are everything else, such as when riders (or marshals) have to be disciplined (suspension of an authorization or removal from an activity), when a rider comes off unintentionally, or equipment gets damaged by a loose horse.

            For reporting purposes, accidents are when steal wording from AC rulesmedical attention is required (by a person or an animal), and incidents are everything else, such as when riders (or marshals) have to be disciplined (suspension of an authorization or removal from an activity), when a rider comes off unintentionally, or equipment gets damaged by a loose horse.

            Serious injuries must be reported to the Kingdom Equestrian Officer and the Earl Marshal within 24 hours of the incident and reported to the Society Equestrian Officer within 48 hours. Include all available details in the report. Serious injuries include:

            • all injuries which require hospitalisation or may require complex medical care
            • any injuries that include a period of unconsciousness.

            Any incident involving calling emergency services to site must be reported to the Kingdom Seneschal within 24 hours. Their phone number is published in Pegasus.

            Other adverse events must be reported to the Kingdom marshallate within 2 weeks and to the Society Marshal within 3 months of the incident. These include:

            • injuries which resulted in bleeding, and/or which required a combatant to retire from the field, even briefly.
            • near misses

            Documentation including the marshal's account, and images, are highly encouraged to provide the greatest detail for these records.

   5. Monitoring the activation of equestrian insurance when required.

      ??Move to MIC section. This will be an activity for the MIC of an NZ equestrian event to remind the event steward to notify the insurer that there will be animals at the event.

   6. Maintaining records relating to equestrian matters, including but not limited to all incident reports, and copies of insurance forms after receipt from the Equestrian Marshal in Charge of equestrian events. The Kingdom Equestrian Officer shall verify that waivers are handled in compliance with Kingdom procedures.

      Maintaining records relating to equestrian matters, including but not limited to all incident reports from marshals-in-charge of equestrian events.

   7. Upon assuming the office of Kingdom Equestrian Officer, providing the Society Equestrian Officer with current contact information.

      Establishing and maintaining scheduled contact with the Society Equestrian Officer

   8. Updating and maintaining their kingdom equestrian rules, and rider (and driver if applicable) authorization procedures, to be compliant with Society Rules.

      Updating and maintaining Lochac's equestrian rules and procedures to be compliant with Society rules when applicable to Lochac.

5. Authority to warrant deputies to assist in conducting equestrian activities. Their authority will be as determined by the Kingdom Equestrian Officer, and may include serving as equestrian marshals.

   The Kingdom Equestrian Officer has authority to warrant deputies to assist in conducting equestrian activities. Their authority will be as determined by the Kingdom Equestrian Officer, and may include serving as equestrian marshals.

6. The Kingdom List Officer shall maintain a roster of authorised riders, drivers, marshals and senior marshals.

   The Kingdom List Officer shall maintain a roster of authorised riders, drivers, equestrian marshals and equestrian senior marshals.

   This probably doesn't belong under the KEO?

Senior equestrian marshals Equestrian senior marshals to line up with later reference to senior marshals, or would it be better to call them equestrian authorising marshals?

1. Equestrian senior marshals are designated as a deputies of the Earl Marshal for the purpose of authorising equestrian marshals and senior marshals.

   The below is about authorising senior equestrain marshals. Move to a section on authorising marshals.

2. It takes two Senior Equestrian Marshals to authorise another Senior Equestrian Marshals.

   It takes two equestrian senior marshals to authorise another equestrian senior marshal.

3. Only one Senior Equestrian Marshals is required to renew an authorisation for Senior Equestrian Marshals.

   Only one equestrian senior marshal is required to renew an authorisation for an equestrian senior marshal.

4. The candidate must have been authorised as an Equestrian Marshal before they can be authorised as a Senior Equestrian Marshal.

   The candidate must have been authorised as an equestrian marshal before they can be authorised as equestrian senior marshal.

5. If the Kingdom does not have any Senior Equestrian Marshals, the Kingdom Equestrian Officer may appoint a Senior Equestrian Marshals at their discretion.

   Move to section when you're short on marshals... This will fall foul of the upcoming two-person integrity rule.

6. A candidate must demonstrate the authorising Senior Equestrian Marshals that:

   The candidate must demonstrate to the authorising equestrian senior marshals that:

   1. They have a good understanding of the responsibilities of the role
   2. Have a good working knowledge of, and willingness to enforce:
      1. Equestrian Handbook and any additional Kingdom rules or conventions

         The rules and conventions in the Lochac Equestrian Handbook

      2. Kingdom equestrian equipment standards

         Lochac's equestrian equipment standards

      3. the Lochac armour and weapon standards

         Lochac's equestrian armour and weapon standards

      4. the procedures for authorising combatants and marshals

         the procedures for authorising participants and marshals

      5. the way disputes are dealt with by the Lochac marshallate
      6. the injury reporting procedures

         the incident and injury reporting procedures

      7. the risks inherent to equestrian activities, including the ability to safely control SCA equestrian activities to minimise those risks.

         they understand the risks inherent to equestrian activities, including the ability to safely control SCA equestrian activities to minimise those risks.

         This bit seems to be relating to marshalling directly, so might be better in the authorising a marshal section?

7. At least one of the authorising senior marshals must personally observe the candidate functioning as a marshal in a variety of situations.

   At least one of the equestrian senior marshals must personally observe the candidate conducting an equestrian authorisation (this can be a mock one for the purpose)

8. Where it is not possible for two senior marshals to be present, the Kingdom Equestrian Officer or Earl Marshal may act as the second senior marshal by conducting a thorough test of the candidate verbally. This can be via phone or other voice technology.

   Where it is not possible for two equestrian senior marshals to be present, the Kingdom Equestrian Officer or Earl Marshal may act as as one of the authorising marshals remotely, observing and directing the process over a live video.

9. Where there are no current senior marshals physically available, the Kingdom Equestrian Officer or Earl Marshal may conduct a thorough test of the candidate verbally, and use a recently lapsed senior marshal to observe and make a recommendation on the practical component, or, as a last resort, issue the authorisation based on their own assessment of the candidate.

   Review vs two-person integrity

10. A new senior marshal may not conduct authorisations until they have received their card from the Lists Officer. This is to make sure that the new senior marshal is in the authorisation database before the Lists Officer tries to process paperwork from anyone the new senior marshal authorises.

Equestrian marshals

1. It takes a Senior Equestrian Marshals to authorise or renew an Equestrian Marshal.
2. A candidate must demonstrate the authorising Senior Equestrian Marshal that:
   • They have a good understanding of the responsibilities of the role
   • They have a good working knowledge of, and willingness to enforce:
     • Equestrian Handbook and any additional Kingdom rules or conventions
     • Kingdom equestrian equipment standards
     • the Lochac armour and weapon standards
     • the way disputes are dealt with by the Lochac marshallate
     • the injury reporting procedures
     • the risks inherent to equestrian activities, including the ability to safely control SCA equestrian activities to minimize those risks.
   • They can inspect armour, a variety of weapons and equestrian equipment. You should conduct an armour and equipment inspection, and weapons inspection of the major common weapon types, under the supervision of the authorising senior marshal and to their satisfaction.
   • Can safely control a range of equestrian activities. The authorising marshal must personally observed you functioning as a marshal in a variety of situations.