Event Requirements

Equestrian events

An event steward wishing to include equestrian activities at an event shall arrange for a warranted equestrian marshal to serve as the Equestrian Marshal in Charge

1. Any event at which equestrian activities occur is considered an equestrian event. This includes parades and demos where equines and riders are representing the SCA.

Equestrian Marshal in Charge

An Equestrian Marshal in Charge shall be responsible for the following:

1. At least 45 days in advance:
   1. Determine the suitability of the site for conducting equestrian activities.
   2. Notify the Kingdom Equestrian Officer of the intention to conduct equestrian activities at the event.
   3. Ensure that equestrian insurance coverage is activated. Equestrian insurance may be requested by the event steward or by the Equestrian Marshal in Charge with the event steward’s approval. Instructions are contained in Appendix 1.
2. Prior to the event:
   1. Confirm that insurance has been activated.
   2. Perform a site assessment to determine if there is a need for site-specific requirements.
   3. Create a veterinarian contact list to be posted.
3. Day of the event:
   1. Verify that all appropriate documentation has been collected from those participating in equestrian activities.
      1. Health certificates, and/or vaccination documentation are only required to be verified (and/or collected) if there is mundane requirement for such verification/ collection. While the verification of these documents is NOT a general requirement of the SCA, the Equestrian Marshal in Charge may require verification if they choose, regardless of whether or not there is a site-specific requirements, if they deem it prudent due to having horses from different states, recent outbreaks, prevalence of a disease in the area, or other factors.
   2. Overseeing the equestrian activities, including issues of equestrian participation and conduct. A marshal must supervise all equestrian activities involving the use of weapons, activities with a high likelihood of horse-to-horse contact, and where large numbers of individuals who are not authorized equestrians will be in contact with equines (such as Meet-&-Greets or Processions). The Equestrian Marshal in Charge may require (or not) the supervision of a marshal for any other equestrian activity.
   3. Remain on site throughout the duration of an event, practice or demo where equines (or other animals under the jurisdiction of the Equestrian Marshal in Charge) are present for SCA activities. An Equestrian Marshal in Charge's duties may be reassigned to a deputy. This includes re-assigning duties to allow the Equestrian Marshal in Charge to leave site.
   4. Post and/or distribute the veterinarian contact list.
4. Reporting the event:
   1. The Equestrian Marshal in Charge must send a written report of each equestrian event to the Kingdom Equestrian Officer. A kingdom may align the Equestrian Marshal in Charge report timeframe with its other marshallate reporting timeframes, but no more than 30 days after the event. This report shall include the number of equines, number of riders, type(s) of equestrian activities performed, and any concerns or incidents arising from the event.
   2. In the event of an injury to a person or animal, requiring medical attention, occurring at a Society-sponsored equestrian activity, the Equestrian Marshal in Charge will make an oral report to the Event Steward and the Kingdom Equestrian Officer within 24 hours of being notified of the accident, followed by a written report to the same within 72 hours delineating the circumstances of the accident. If the injury is to a person, then a copy of the report should also go to Kingdom Seneschal.
   3. In the event of a suspension of an individual’s right to participate in equestrian activities, the Equestrian Marshal in Charge should include in their report a description of the circumstance that led to the suspension. The report should also include the names and contact information of parties or witnesses to the incident, as well as any statements relating to the incident.
5. The Equestrian Marshal in Charge may designate other warranted Equestrian Marshals to assist them in fulfilling their responsibilities. In the event of an infraction or incident, an Equestrian Marshal must report to the Equestrian Marshal in Charge, who shall undertake to resolve the issue as set out in section 3 (c) above.