Equestrian Draft:Structure Of The Marshallate

heading needed

1. Figure 1 outlines the hierarchy of the Lochac Marshallate, with reporting lines to official SCA bodies.

   Need version that includes KEO also reporting to SEO and SEO reporting to SM. Update to Society Marshal, not Society Earl Marshal

2. Figure 2 provides context to the roles and responsibilities of the equestrian marshallate in Lochac.

   Who is the Lochac Equestrian Activities Marshal in relation to the Kingdom Equestrian Officer? Are they the same person?

3. Table 1 summarises the roles and responsibilities of the equestrian marshallate, with specific reference to whom may authorise whom.

   Half is other things they can do

Table 1: Summary of roles and responsibilities of the marshallate, while providing context to who may authorise whom

Activities	Authorised rider	Equestrian marshal	Equestrian Senior Marshal
Authorise riders	No	No	Yes
Authorise equestrian marshals	No	No	Yes
Authorise equestrian senior marshals	No	No	Yes
Be equestrian marshal-in-charge of an event	No	Yes	Yes
Inspect equipment and tack	under supervision by an equestrian marshal - this functionally means that the supervisor is responsible	Yes	Yes
Field marshal	under supervision by an equestrian marshal - this functionally means that the supervisor is responsible	Yes	Yes

Society Equestrian Officer

1. There shall be a Society Equestrian Officer to coordinate equestrian activities and maintain a handbook of regulations with the agreement of the governing body within the SCA. The Society Equestrian Officer is a deputy marshal to the Society Earl Marshal.

   We're definitely not setting Society rules in our kingdom handbook!

   The Society Equestrian Officer coordinates equestrian activities throughout the Society. They maintain the rules and regulations that apply to equestrian and related activities Society-wide. The Society Equestrian Officer is a deputy of the Society Marshal. (get list of responsibilities/wording from Arabella)

2. The Society Equestrian Officer shall oversee the Kingdom Equestrian Officer.

   The Society Equestrian Officer oversees the Kingdom Equestrian Officer. What do we mean by oversee?

3. The Society Equestrian Officer shall have the authority to investigate and address incidents involving equestrian activities within the Society. This authority includes the right to sanction individuals who engage in inappropriate behaviour, up to and including the removal of equestrian authorisations.

   The Society Equestrian Officer has the authority to investigate and address incidents involving equestrian activities within the Society. This authority includes the right to sanction individuals who engage in inappropriate behaviour, up to and including the removal of equestrian authorisations.

4. The Society Equestrian Officer shall have the authority to warrant deputies to assist in conducting equestrian activities. Their authority will be as determined by the Society Equestrian Officer, and may include serving as equestrian marshals. Upon the appointment of a new Society Equestrian Officer all existing deputy warrants will terminate.

   The Society Equestrian Officer can warrant deputies to assist in conducting equestrian activities in the Society, such as Society-led programmes. Those warrants expire at the end of the Society Equestrian Officer's term.

Kingdom Earl Marshal

Reference to AC rules not recommended for this

1. The Kingdom Earl Marshal is responsible for overseeing all combat-related activities in Lochac.
2. They are appointed by the Crown.
3. They must be a member of the SCA or its affiliates.
4. They must be a senior marshal (or equivalent) in at least one of the following fields: equestrian, armoured combat, or rapier.

   Put discipline for this handbook first :)

5. The Kingdom Earl Marshal must have deputies with responsibility for any combat-related activities for which they are not themselves a senior marshal (or equivalent). They may have warranted deputies for other areas (e.g. a Kingdom Earl Marshal who is a senior marshal for both armoured combat and an authorising fencing marshal may still choose to have deputies for one, or both, of those areas).

   The Kingdom Earl Marshal must have deputies with responsibility for any martial activities for which they are not themselves an authorising marshal for. They may have warranted deputies for other areas (e.g. a Kingdom Earl Marshal who is both a senior marshal for armoured combat and an authorising fencing marshal may still choose to have deputies for one, or both, of those areas).

6. In addition to their warranted deputies, the Kingdom Earl Marshal may appoint other deputies, for various purposes as they see fit, e.g. running test programs, maintaining the combat handbook, or maintaining the Marshallate website.

   The others also need to be warranted...

7. The Kingdom Earl Marshal must appoint a deputy within six months of assuming office, capable of assuming the office in case of emergency.

Kingdom Equestrian Officer

1. The Kingdom Equestrian Officer is a deputy of the Kingdom Earl Marshal and is responsible for overseeing all equestrian activities in Lochac.
2. They are appointed by the Kingdom Earl Marshal for a two-year term, as described in Kingdom Law. This appointment should consider the individual’s experience and familiarity with equestrian activities within the Society.
3. They must be a Equestrian Senior Marshal, and must be a member of the SCA or its affiliates.
4. The duties of the Kingdom Equestrian Officer include:
   1. Managing the kingdom equestrian marshallate and oversight of equestrian activities within the kingdom.
   2. Authority to investigate and address accidents and incidents involving equestrian activities within the kingdom.

      Investigating, addressing and reporting on accidents and incidents involving equestrian activities within the kingdom.

   3. The right to sanction individuals who engage in inappropriate behaviour, up to and including the removal of equestrian authorisations.

      Sanctioning individuals who engage in inappropriate behaviour, up to and including the removal of equestrian authorisations.

   4. Reporting as follows:

      Reporting quarterly on the state of equestrian activities in Lochac to the Kingdom Earl Marshal and Society Equestrian Officer.

      1. Quarterly reports

         Move to a section on reporting

         1. The Kingdom Equestrian Officer must generate, at minimum, quarterly reports on equestrian activities to the Kingdom Earl Marshal with a collateral report to the Society Equestrian Officer.

            The Kingdom Equestrian Officer must report quarterly on equestrian activities within Lochac to the Kingdom Earl Marshal and the Society Equestrian Marshal.

         2. Quarterly reports are due to the Society Equestrian Officer on 1 March (1st quarter), 1 June (2nd quarter), 1 September (3rd quarter), and 1 December (4th quarter) of each year.

            Quarterly reports are due to the Kingdom Earl Marshal on insert dates here, and to the Society Equestrian Officer on the first of March (1st quarter), June (2nd quarter), September (3rd quarter), and December (4th quarter).

      2. Accident reports Move this section - accident reporting is a responsibility for all MICs
         1. In the event of an injury to a person or animal, requiring medical attention, occurring at an SCA-sponsored equestrian activity, the Kingdom Equestrian Officer will make a report (verbally if permissible) to the Kingdom Earl Marshal, Kingdom Seneschal and the Society Equestrian Officer immediately, followed by a written report to the same within 72 hours delineating the circumstances of the accident.

            SEO immediately? they are on the other side of the planet! as soon as practical? practical instead of permissable.

         2. For reporting purposes, accidents are when medical attention is required (by a person or an animal), and incidents are everything else, such as when riders (or marshals) have to be disciplined (suspension of an authorization or removal from an activity), when a rider comes off unintentionally, or equipment gets damaged by a loose horse.

            For reporting purposes, accidents are when steal wording from AC rulesmedical attention is required (by a person or an animal), and incidents are everything else, such as when riders (or marshals) have to be disciplined (suspension of an authorization or removal from an activity), when a rider comes off unintentionally, or equipment gets damaged by a loose horse.

            Serious injuries must be reported to the Kingdom Equestrian Officer and the Earl Marshal within 24 hours of the incident and reported to the Society Equestrian Officer within 48 hours. Include all available details in the report. Serious injuries include:

            • all injuries which require hospitalisation or may require complex medical care
            • any injuries that include a period of unconsciousness.

            Any incident involving calling emergency services to site must be reported to the Kingdom Seneschal within 24 hours. Their phone number is published in Pegasus.

            Other adverse events must be reported to the Kingdom marshallate within 2 weeks and to the Society Marshal within 3 months of the incident. These include:

            • injuries which resulted in bleeding, and/or which required a combatant to retire from the field, even briefly.
            • near misses

            Documentation including the marshal's account, and images, are highly encouraged to provide the greatest detail for these records.

   5. Monitoring the activation of equestrian insurance when required.

      This will be an activity for the MIC of an NZ equestrian event to remind the event steward to notify the insurer that there will be animals at the event.

   6. Maintaining records relating to equestrian matters, including but not limited to all incident reports, and copies of insurance forms after receipt from the Equestrian Marshal in Charge of equestrian events. The Kingdom Equestrian Officer shall verify that waivers are handled in compliance with Kingdom procedures.

      Maintaining records relating to equestrian matters, including but not limited to all incident reports from marshals-in-charge of equestrian events.

   7. Upon assuming the office of Kingdom Equestrian Officer, providing the Society Equestrian Officer with current contact information.
   8. Updating and maintaining their kingdom equestrian rules, and rider (and driver if applicable) authorization procedures, to be compliant with Society Rules.
5. Authority to warrant deputies to assist in conducting equestrian activities. Their authority will be as determined by the Kingdom Equestrian Officer, and may include serving as equestrian marshals.

   Authority to warrant deputies to assist in conducting equestrian activities. Their authority will be as determined by the Kingdom Equestrian Officer, and may include serving as equestrian marshals.

6. The Kingdom List Officer shall maintain a roster of authorised riders, drivers, marshals and senior marshals.

   This probably doesn't belong under the KEO?

Senior Equestrian Marshals

1. It takes two Senior Equestrian Marshals to authorise another Senior Equestrian Marshals.
2. Only one Senior Equestrian Marshals is required to renew an authorisation for Senior Equestrian Marshals.
3. The candidate must have been authorised as an Equestrian Marshal before they can be authorised as a Senior Equestrian Marshal.
4. If the Kingdom does not have any Senior Equestrian Marshals, the Kingdom Equestrian Officer may appoint a Senior Equestrian Marshals at their discretion.
5. A candidate must demonstrate the authorising Senior Equestrian Marshals that:
   1. They have a good understanding of the responsibilities of the role
   2. Have a good working knowledge of, and willingness to enforce:
      1. Equestrian Handbook and any additional Kingdom rules or conventions
      2. Kingdom equestrian equipment standards
      3. the Lochac armour and weapon standards
      4. the procedures for authorising combatants and marshals
      5. the way disputes are dealt with by the Lochac marshallate
      6. the injury reporting procedures
      7. the risks inherent to equestrian activities, including the ability to safely control SCA equestrian activities to minimize those risks.
6. At least one of the authorising senior marshals must personally observe the candidate functioning as a marshal in a variety of situations.
7. Where it is not possible for two senior marshals to be present, the Kingdom Equestrian Officer or Earl Marshal may act as the second senior marshal by conducting a thorough test of the candidate verbally. This can be via phone or other voice technology.
8. Where there are no current senior marshals physically available, the Kingdom Equestrian Officer or Earl Marshal may conduct a thorough test of the candidate verbally, and use a recently lapsed senior marshal to observe and make a recommendation on the practical component, or, as a last resort, issue the authorisation based on their own assessment of the candidate.
9. A new senior marshal may not conduct authorisations until they have received their card from the Lists Officer. This is to make sure that the new senior marshal is in the authorisation database before the Lists Officer tries to process paperwork from anyone the new senior marshal authorises.