Earl Marshal

Email

The email address for the Earl Marshal is marshal@lochac.sca.org

Webmail can be accessed via https://mail.lochac.sca.org/. The password is updated for each new Earl Marshal, rather than being handed down.

You can set it up so that you can interact with it via your normal web client - eg Mail on iOS, or Gmail etc. Masonry can help get you set up.

Make sure that traffic sent via your own mail client end up in the sent items in the web client.

DO NOT set up mail forwarding to your own account, nor allow your deputies to do the same. All the traffic relating to SCA offices is subject to Privacy Act requirements, so needs to be stored where it can be retrieved.

Mailing lists

Mailing lists you administer

The Earl Marshal is the admin for the Marshals mailing list - marshals@lochac.sca.org

It gets a lot of spam and not a lot else. The instructions for discarding spam are contained in the emails that capture it for being an email from an unsubscribed address.

The password is updated for each new Earl Marshal, rather than being handed down.

Mailing lists you are subscribed to

Lochac Kingdom Officers [LKO]

Reporting

Kingdom

Your report is due to the Kingdom Seneschal (via reporting@lochac.sca.org) on:

• 15 February
• 15 May
• 15 August
• 15 November

Make sure that you remind your deputies that they need to get their reports to you around the 10th of those months to give you time to compile your report and add any commentary.

There is a template for your report in the Google drive.

Society

Your report to Society Marshal is via a web form, though you can upload documents as part of that.

Report to Society are due:

• 15 March (1st quarter)
• 15 June (2nd quarter);
• 15 September (3rd quarter)
• 15 December (4th quarter)

Authorisations database

https://authorisations.lochac.sca.org/

The password is updated for each new Earl Marshal, rather than being handed down.

Talk to Nicodemus about getting a tour of the replacement database, and then approve or decline it progressing to live. It'll give us the capability to have online auth cards. Just needs some decisions made about who can see what - eg can all marshals see everyone's authorisation status. I just didn't get time for it.

Document storage

A Google Drive has been established with the Earl Marshal email address to host documents: copies of reports, PDFs of past rule sets etc. The password has been handed down, but should be changed once handover is complete.

Trello

There's a Trello account, if you're interested /used to using it for tracking tasks. Was set up in 2019 when we were working on rules stuff, but kind of forgotten about. Login: marshal@lochac.sca.org The password has been handed down, but should be changed once handover is complete.

Managing rule sets

• Writing style guide
• Editing these wiki pages
• Process for drafting through to publication as a rules change